Tag Archives: tips

Do you hate conversation threads in Gmail? You can switch them off now

Many of us have hated for ever that all the emails are clustered in conversations, and it is true that after a while you get use to it and in fact you see that it is good to bring back to focus a response on an email you have already archived.

Well, Google is rolling out this week the possibility to switch this off. Go to settings, and in General you will find the option to switch of conversation threads. I would love to see a switch in each email though, if in case I want to bring the whole conversation…

Windows 7 Keyboard shortcuts

This article is taken from the Windows 7 official page.

How to be fast in windows 7 by using the keyboard shortcuts. Keep reading…
Read more

International Taxi Fare Calculator

Do you travel often? I do, and I always wonder how much is going to cost me the taxi from the airport to the hotel, always afraid if I would have the right amount or if the taxi is going to try to charge more.

Well take a look at world taxi meter website. It is not for everywhere but might be of help:

Build Project Management Gantt charts with Gantto

Anybody who’s ever managed a project, whether online or off, knows how invaluable a Gantt chart can be.

For project managers looking for a Web-based alternative to the industry standard Microsoft Project for creating Gantt charts, one option might be Gantto, a Y Combinator-funded startup that recently went into private beta.

Gantto offers an intuitive UI for building out and editing Gantt charts, from the most basic to the rather complex. To make things easy for those who have historically used Microsoft Project, Gantto allows you to import project files in XML format.

For those who aren’t familiar with them, Gannt charts are bar-based charts that break down a project’s timeline. They’ve been around for about a century, but it was only with the invention of the personal computer that it became easy to rapidly produce complex Gantt charts. Today, they’re an indispensable part of any project.

Project managers looking to take Gantto for a spin can sign up here.

Mac tip: Save PDF to Web Receipt folder

This is a small tip that can be helpful for those buying stuff via internet.

When you are done with the transaction and you have the receipt on the screen, what do you normally do? Well in most cases you print it out, then you don’t know if the printer is on, if there is paper… then you don’t know where did you put it once it is printed… or in some cases you just ignore the scree because they will probably send you an email confirmation with the receipt or bill, so you can always go to

your email and look for it… and if you are lucky you find it.

Well, if you are on a mac when you are in the receipt page, you just click command+P, like when printing, and in the PDF button on the bottom left corner you will find an option called: Save PDF to Web Receipt Folder.

If you do click that a PDF will be created with the current screen (not just what you see, all of it!) with the title of the page. This in a Web Receipt folder in your Documents folder. Very very handy.

It is not something I use. I choose Save PDF to Evernote, where it is saved into my Evernote, where it is OCR so it becomes searcheble and it is also stored on the web, but if you don’t use evernote the Save to Web Receipt foder is a very good option.

Dear Diary. Ohlife give you a free online diary in an innovative way

When I was a kid I used to write a diary. I had tons of pages.

Ohlife is a free online diary, compleatly private. They even log you off from the site often, which is good.

So, what is what makes ohlife special?

It is simple, neat, beautiful. Every day, at the time you wish, it send you an email saying: What have you done today?

You just answer the email and voila, it goes into your diary. It couldn’t be easier. Just responding to an email. Even with photos if you wish.

Downside? Well, I have tested it for a couple of days only, but there is no calendar so you can navigate easily to other years or months. You have to scroll…

Also nice that in the web you can edit your entries.

Give it a try. It is free.

Some tips to manage email

Are you drowning in your inbox?

I try to keep keep all my inboxes to zero. Whatever I have in my inbox requires action. Once the action is taken, and action could be just answer quickly, then I archive them.

I have unified inbox, meaning that my inbox has emails from 5 different accounts.

I have the following folders on all my accounts: inbox (sure…), Waiting For, Read Review, and the rest of achieves. I don’t have them by people but rather by location. I go up to 2 levels of depth, so something like this:

  • inbox (aiming to zero, only things that should have some action)
  • read review (things want to read but are not urgent so I don’t want them in my inbox)
  • waiting for (air ticket for tomorrow, a delivery yet to arrive, etc…)
  • friends
    • local (I don’t live where my family is)
    • home (my friends in my home country, school, university…)
    • abroad
  • family
    • wife
    • mum
    • kids
    • other
  • work
    • waiting for (sometimes I mix private email with work stuff… bad bad)
    • job 1 (if you do have more than one job, then here)
    • job 2
  • personal
    • key stuff (sort of starred items, email with driving license, passport, tax, passwords)
    • statements
      • bank (if you receive a lot of e-statments then create a folder with statements, then bank, telephone, electricity, etc…)
    • jokes
    • travel
    • shopping
    • newsletters
    • other

Then some tips to manage large amount of email:

You can keep your responses short and add a signature following the http://three.sentenc.es/ tips.

“Treat all email responses like SMS text messages, using a set number of letters per response. Since it’s too hard to count letters, we count sentences instead.

three.sentenc.es is a personal policy that all email responses regardless of recipient or subject will be three sentences or less. It’s that simple.”

Example signature:
——————————————–
Q: Why is this email three sentences or less?
A: http://three.sentenc.es
——————————————–

Alternatively you can add “Sent from iPhone” under your short responses.  People don’t expect long responses when you’re on your phone.

Sure, count on me!!
Sent from iPhone.

If you do really have an email problem you can create a ‘VIP’ filter.  Add your boss, close friends and family. Flag them red and throw them in a separate folder. This is the first place I check every morning.

If you are using Gmail or Google apps and you are giving away your email address to a lot of sites you try or places that potentially can spam you, they you can give your regular email +name of site or group or whatever, example: yourname+namesite@gmail.com. You can then filter those emails into a specific spammy folder you check periodically.

If you are using apple Mail or similar program and you really can’t cope with the inflow of emails, you can create a filter that auto-responds to all unopened emails > 14 days old w/the following message:

Your email (below) is now 14 days old and has not been opened.  To minimize email buildup your email has now been placed in the archive.  Should you still require a response simply respond back and you’ll automatically be added to the priority queue.  Thank you.

Good luck

12 Beginner Tutorials for Getting Started with Adobe Illustrator

This series is supported by Ben & Jerry’s Joe, Ben & Jerry’s new line-up of Fair Trade and frozen iced coffee drinks. Learn more about it here.

Adobe IllustratorAdobe Illustrator, the industry-standard vector graphics application, is the tool you use when you need flexible, scalable vector graphics such as logos and artwork that will be printed in various formats, mediums and sizes.

Illustrator’s huge array of digital drawing features makes it a favorite amongst illustrators and print designers, but for those just starting out, the application can be intimidating. To help set you on your path to Illustrator mastery, here are some great beginner-level Illustrator tutorials that cover the fundamental tools and techniques.

If you have tips for aspiring Illustrator pros, share them in the comments below.


1. Getting Started in Illustrator


First thing’s first: You need to familiarize yourself with Illustrator’s graphical user interface. This quick and easy-to-read tutorial talks about Illustrator’s workspace, pointing to areas such as the Tools panel, the Status bar, the Artboard where you craft your vectors, and so on. It also touches upon how to create your first Illustrator document, as well as the different items you can find within the Tools panel.


2. Illustrator’s Pen Tool: The Comprehensive Guide


The primary drawing feature of Illustrator is the Pen tool. If you have aspirations of becoming an Illustrator ninja, you’ll need to have a strong command of this tool. This Illustrator tutorial from Vectortuts+ (a leading vector graphics tutorial site) covers all the things you need to know about this powerful, but oftentimes daunting, tool.

The tutorial covers the concept of Bezier curves, which are used to draw shapes with smooth curves, the need-to-know keyboard shortcuts, and even provides a practice sheet that you can download and import into Illustrator to help you practice your vector-drawing skills.


3. Fun with Illustrator’s Blend Tool


The Blend command is deceptively simple in function. It takes two or more shapes or colors, and then blends them together smoothly. But as this Illustrator tutorial will show you, the Blend command is a very effective feature for crafting stunning graphics effects quickly and easily.


4. Adobe Illustrator Tips: Live Trace


Live Trace, which appeared in Adobe Illustrator CS2, is a game-changer. Before Live Trace, an artist sketching an art piece using pen/pencil and paper would have to scan their work into Illustrator, then spend hours manually tracing it with the Pen tool and other Illustrator functions.

When Live Trace was introduced, this process was made simpler through automation, saving you precious hours. From sketch drawings to photographs that need to be converted to vector graphics — Live Trace is an excellent option to try. This tutorial goes over the process of using Live Trace by using a stock headshot photo, discussing how to execute Live Trace, the various options, as well as showing off a handful of examples of where Live Trace has been used in existing artworks.


5. Illustrator’s Type Tool: A Comprehensive Introduction


Illustrator is also a popular graphics application for print designers. From logos, business cards, and brochures, all the way up to posters and large billboards, Illustrator can help you make flexible and scalable designs.

A big part of print design is quite obviously text. This Illustrator tutorial will help you begin to explore the Type tool. It covers ways you can set text on vector paths for unconventional text flows, talks about the associated panels such as the Character and Paragraph panel, and provides useful keyboard shortcuts.


6. The Power (and Ease) of Patterns in Illustrator


Using patterns allows you to make repeating graphics. Experimenting with patterns can lead to excellent artwork that looks like it took days to complete.

Creating custom pattern brushes and applying them to vector shapes is covered in this Illustrator tutorial.


7. Mastering Illustrator Effects


Effects in Illustrator allow you to add all sorts of wonderful graphic treatments to your artwork. From applying 3D effects to creating faux colored pencil looks, this set of Illustrator features will let you rapidly enhance your work with a few clicks of the mouse.

If you’d like to discover the abilities of Illustrator effects, check out the above tutorial, which discusses various processes — such as Roughen and Scribble — as well as the Appearance panel, which allows you to modify applied effects, among other helpful tips.


8. Everything about Gradients


The Gradient panel in Illustrator is a wonderful feature for applying color and pattern gradients to your work. Gradients allow you to stylize your graphics such that they have smoothly blended fills or strokes.

Learn everything you need to know to get started with gradients from this tutorial, which discusses topics like applying gradients, modifying the angle and direction of the gradients, saving gradient swatches, and more.


9. The Stroke Panel


In Photoshop, a sibling of Illustrator, strokes (creating an outline around the edge of an object) seem like an afterthought. But in Illustrator, where your vector paths take center stage, the stroke feature is very important to master.

This Adobe Illustrator tutorial covers the use of the Stroke panel in creating vector objects.


10. Pathfinder: Explained


The Pathfinder panel is a popular time saving feature for working with shapes and paths. This panel is a collection of commands that allow you to unite, divide, and subtract two or more shapes, among other functions. Utilizing these commands gives you the ability to draw complex vector graphics using basic shape tools.

Learn how to use the Pathfinder panel with this excellent Illustrator tutorial.


11. The Power of Smart Guides in Illustrator


Don’t have a steady hand? Having trouble drawing shapes that align with one another? Smart guides give you snapping features that will enable you to draw objects more accurately.

Explore the fundamentals of Illustrator’s smart guides through this beginner-friendly tutorial.


12. How to Make a Custom Illustrator Brush


Brushes in Illustrator are a quick way to save objects that you will reuse later in your projects. Art brushes, for example, take a vector object that you’ve drawn and allow you to then apply those objects later as strokes or fills of other vectors.

In this step-by-step guide, you will discover the awesomeness of custom brushes in Illustrator.

These 12 tutorials will set you on your path to Illustrator mastery. If you’ve had success with other tutorials not on this list, let us know about them in the comments below.


Series supported by Ben & Jerry’s Joe


This series is supported by Ben & Jerry’s Joe, Ben & Jerry’s new line-up of Fair Trade and frozen iced coffee drinks. Learn more about it here.

(from mashable)

Online free converter for video, audio, images and documents

If you’re looking for a one-stop web-based tool for converting media from one format to another Online-Convert supports dozens of conversions including obscure formats often overlooked by other web-based converters.

Give it a try, it is free.

Wiki with all pay as you Go plans around the world

Going out on a trip? Would you like to have a web with all the prepaid phone plans around the word, which, by the way, you can contribute to?

It is there, in a wikimedia way: Pay as you Go

My iPhone 3GS runs iOS4

Two days ago I upgraded to iOS4 (jailbreak) and I am a happy man.

The best:

Folders: I used to have 7 or 8 screens, now I have only 1.
All inboxes in 1: I keep my inboxes to zero messages. I love to see all the incoming email in a single place, from any of my email accounts. Now you have subtile improvements such as highlighting stuff like telephone numbers, addresses, dates, so you can take action.
Bed mode: When you double click there is now an icon to block the screen so it doesn’t rotate. Great for reading in bed.
Tap to focus in videos: Great. The Zoom for photos not that great, but handy. Camera seems to be faster when shooting.

The disappointments:

Multitasking: is it a joke? True that there are not many apps making use of multitasking but the fact of having all the apps down in the dock when double clicking home and when you click on any of them is just like opening like before, makes it a joke. Where is skype? IMs? I guess it will improve in the future, but today, it just sucks. The only app I use regularly that uses multitasking is Evernote, and it is not that great the implementation they did. I read you can record a note and do other stuff but…

It is fine…

ibooks: ibooks app rocks. Far sexier and better than kindle. Bookmarks sync with iPad and books look great, but… who read books in an iPhone? I prefer a trillion times to listen to books, put the iPhone in my pocket and listen.
Tip for ibooks: they use .epub extension, so if you have any .epub books, just drag them to your iTunes and you’ll have them in your iPhone. Just great.

Now that I have iOS4 in my 3GS, do I really need to buy an iPhone 4???

I am sure a lot of people is going to be asking this question. What else do you get? A better display? A better camera? Maybe the killer feature for the switch is facetime, but I still don’t know how it works. Do you have to start a regular call before starting? If so, it is now worth it for me. The other end cannot be a computer and I don’t know anybody with an iPhone 4.

Now if you have to make a call, lets suppose my mum in Spain buys an iPhone 4, then I have to spend a lot of money to call her first to Spain from a Swiss phone. If you can start the call over wifi (no need to make a call) then it is a different story. It might be a good thing.

By the way, is Fring or Skype going to support the front camera? if that is the case, then yes…

How to jailbreak your iPhone 3GS with iOS4

Well, two days ago iOS4 was out. Two days later dev-team has released Pwnage Tool 4.01 to jailbrake your iPhone 3GS.

First make sure that:

  • If you have a Jailbroken iPhone 3GS with the OLD BOOTROM and you DID NOT use Spirit to jailbreak then you can create the ipsw with PwnageTool 4.0 and restore with your jailbroken recovery mode.
  • If you have an iPhone 3GS with the NEW BOOTROM this is NOT supported by PwnageTool 4.01

This is what you have to do:

  1. Download Official iPhone iOS 4 for iPhone 3GS here (official from Apple).
  2. Download Pwnage Tool 4.01 from any of this locations:
  3. Download iTunes 9.2 (you can do that but opening iTunes and look for upgrades)
  4. Now run the PwnageTool. If it is in the same directory of the image ipsw image you downloaded in the step 1, then it will see that it the image to use. Just use Simple Mode and this image. This will create a new image that by default will be placed on your desktop. You can then close the PwnageTool.
  5. Now before you upgrade your iphone, you could consider installing from Cydia AptBackup (from BigBoss). That will know which Cydia apps you have installed and in a later stage restore them.
  6. Now, back up your phone, by connecting it to iTunes
  7. Switch off your phone by holding on the top button and sliding to switch it off.
  8. Make sure that it is connected it to the mac with the image you created and iTunes is open. Now hold the top and home button to enter into recovery mode.
  9. iTuenes will tell you it is in recovery mode. Now you have to hold the Option key and click on restore. That will allow you to select the image on your desktop.
  10. That’s it. The restore upgrade will not take a lot of time. What takes time is once you have iOS4 to restore you latest config.

If you have gone to the 10 steps you should have an iPhone 3GS with iOS4 and after more than an hour (in my cases) the same you had before.

Now you go to Cydia and install AptBackup, click on restore and voila, all your Cydia apps.

I had a problem though. My iPhone had a safe mode due to a problem with an app in Cydia. The app in question was MyFi. I had to remove it and now everything is OK.

Mac OSX 10.6.4 is out

Mac OS X 10.6.4 is out and with it, Mail 4.3 which breaks GrowlMail, Letterbox, Letter Opener and DockStar. All but DockStar fixed though.

To fix Growl

Download a pre-patched GrowlMail.bundle and drop it in your ~/Library/Mail/Bundles/ directory. If you want it available to multiple users on your system, use /Library/Mail/Bundles/

Download: GrowlMail.mailbundle

To fix Letter Opener

Close the mail application. In finder go to Macintosh HD /Library/Mail/Bundles (Disabled)

Copy OMiC.mailbundle to Bundles

Replace the old info.plist (located inside contents folder) for this one: Info.plist

Annotate web sites and pdf. Keep organized.

Nowadays we spend more time surfing the Internet than sleeping. Some of us work hooked in a browser, searching for information and managing it, and believe me, to keep track of relevant information is not an easy task.

Before we use to have cabinets where we stored our papers, now we have bookmarks, and other internet services. We have moved to have an Internet Explorer browser with favorites that are duplicated and useless as we used to just click favorite and forget about it, then 5 years later realize that we have hundreds of bookmarks in the office computer, different bookmarks at home, in our laptop… basically a useless mess.

The idea of this blog entry is to show a set of tools that can help you be organized in this chaotic Internet so you can be more productive.

If you are a bookmark type of guy, then what you need is synchronization. Be aware that syncronization of bookmarks is different depending on the browser you use.

Google Chrome

In the cases of Google Chrome browser if you have a google account, then all your google chrome browsers bookmarks can be synchronized.

So if you have Google Chome in the office and at home, if you add a new bookmark both will be synchronized. The way it is done is via Google Docs. There is a document there with all your bookmarks.

Firefox

If you are a firefox type of guy then you have several plugins that will allow you to sync your bookmarks between firefoxes and the web. The most notable I would say is xmarks (previously known as foxmarks).

Safari

If you use safari then the best way to sync not just between safaris but also with your iPhone, iPad and so, it is using mobileme.

Browser Independent

Delicious in Safari

Now, if you are not married to a specific browser, then I would recommend Delicious. Delicious is a socialbookmarking but you have plugins for all browsers, so if you see a site you like or want to remember you just click on a button and the beauty is that you can access via web o via another button in your browser (no matter which one), plus it is very powerfull because it let you apply tags to your bookmarks (much better than folders) and decide if you want them public or private.

Delicious in Chrome

Delicious in Firefox

Other tools

Bookmarking is OK but not enough. We have been bookmarking for 20 years now. True that now we have synchronization and tagging, which makes life easier, but there are other tools that allow you to:

  1. Highlight parts of text of a website or PDF, add notes and share them. You can comment on a specific website or add some notes.
  2. Get a copy of the website offline and make it searchable
  3. If you don’t have the time to read something, with the click of a button you can add it to a cue of thing you have to read in your computer, iPhone or wherever when you have time.

This things have different tools.

1.- To annotate on websites and PDFs (which is very usefull) you can use:

a.nnotate, just for PDF. It is the pionner (I think). It is free if you don’t use it a look but it looks great. You upload a pdf and you can highlight stuff and add notes. Share, and so.

Lets annotate I discovered lately. It is also for PDF only and it is not as nice as a.nnote but it is free. In a.nnotate you can select text to be highlighted. In letsannotate you create a box with the mouse. It is good to provide comments on PDFs

Webnotes is by far my favorite, and the one I use. When you see a website click on the bookmark you have to add it to your webnotes and voila, you have the website with a top bar that allows you to highlight text, add post it’s, share it… and then you have an organizer where you can organise your websites and PDFs on folders and see the annotations.

2.- If you would like to have a copy offline of your website, Evernote does a great job. Its competitor Springpad might also do it (I have never tested as I am a devoted Evernote user).

With Evernote, if you see a site you want to remember then you click on the Evernote button in your browers (no matter which one you are using) and then you can access your evernote online or in your desktop sofware. If you want the site as you see it click on SHIFT+ the Evernote button (tip). It will be indexed and you can change the name and tag it as you wish.

3.- If you use twitter in your phone or you see a long article you can not read now, then there are a couple of tools that are great for this:

Instapaper (the one I use) has a bookmark you can have in your browser so you basically add the website you are reading or want to read to the cue of sites to read. The nice thing is that it has an iPhone (I don’t know about Android) app where the sites are transformed in text if you wish.

Readitlater is similiar.

Most of all services I mentioned here are free, and if you want more features, space, etc… then you have a pro payed plan.

Which ones I use?

  1. Webnotes. Specially to highlight parts of a website I find interesting.
  2. Evernote: not a lot for websites but I take photos of all the incoming mail, books, wine, receipts, etc… so they are indexed.
  3. Instapaper: if there is something I want to blog about, or I’m in the iPhone and theres is a link in a tweet that I would like to read later. Very handy.

Task Management in the Cloud

I just finished reading the 37signals book reWork. It is a very interesting book that I recommend.

Remember The Milk

If you are one of these guys living in the cloud, using google docs, or zoho, online calendars… then you probably also use online task management tools. Maybe you are happy to use your outlooks todo lists, or you do it in the cloud using Google tasks or remember the milk.

BaseCampHQ

If you work with clients then you are probably looking for a way to manage your tasks, sort of ticketing system but not necessarily for IT projects, a way to organise your work and the work of your team: a project management tool in the cloud. The king up to new has been  37 signal’s star product basecamphq (click here to see the tour).

Now you have other players in the market that do it equaly or better than bascamp and that you should consider:

Assembla

This is the one I use. It is free and I can create a space for each of my clients. They can also create a free account and add tickets or tasks to it, that I can customize in terms of organising the fields, milestones, etc.. (content, newsletter, technic) etc…

I like assemble because I can track the time I spend on a ticket, so at the end of the month I can bill by hours of work if I wish. You can have a wiki, upload files, etc…

Producteev

They just launched version 2. Very very nice. I just opened an account. It is the more social oriented ticketing system. You can add tickets or tasks via IM, email, they have a nice iPhone app… very nice. Simple though. You cannot indent task or add projects but you can have different workspaces add tags and link it to your calendar. It is nice to be able to feed it via IM, email or iPhone.

Screencast Producteev Two from Producteev.com on Vimeo.

Trac

Open source. The king tool for managing your files in a team. Try the demo.

Redmine

This one is an open source solution. Never tried. Demo here.

Teamwork Project Manger

This is a good alternative to bascamp. It is cheaper and here you can see how they say it is better.

Unfuddle

This is good tool to ticketing. This is the one I used when I was working at Shelter Centre and developing the new Drupal site. You can also track time (money) manage your code, etc… They support trac and check ins for code. Assembla does too.

Others: